What is Recurring Invoice?

A recurring invoice automates the billing process for regular, predictable work. Instead of creating a new invoice each month, invoicing software generates and sends it automatically based on a schedule you define.

Recurring invoices are ideal for:

• Retainer agreements (e.g., monthly SEO or design services)
• Subscription-based services
• Ongoing maintenance contracts
• Regular consultancy arrangements

Each recurring invoice should still contain all the standard information: a unique invoice number, clear line items, payment terms, and your payment details. The key difference is that the software handles creation and delivery.

When setting up recurring invoices, consider:

• Frequency: Weekly, fortnightly, monthly, quarterly, or annually
• Start and end dates: Define the billing period or set it to continue indefinitely
• Automatic reminders: Send follow-ups if a recurring invoice goes unpaid
• Price adjustments: Review and update amounts if your rates change

For freelancers with retainer clients, recurring invoices save significant admin time and ensure you never forget to bill. OwnedWork supports recurring invoice schedules with automatic numbering and payment reminders.